Digitization & OCR — Fixed Quotes, Human QA

Document Digitisation & OCR Services (Digital Files)

A drive full of image-only scans is a liability: unsearchable, unshareable, and hard to work with. We turn those scans into fully searchable PDFs and structured data — OCR applied, files consistently named, indexed by the fields that matter, and organised into a folder structure your team can use. We work with digital files you already have. You send the scans or image PDFs over a secure link; we handle the OCR, verification, indexing and delivery. We do not scan physical paper — if your documents are still on paper, a local scanning bureau can produce the scans, and we take it from there.

Fixed quote first · Human QA on every file · NDA standard

OCR on scanned documents and image-only PDFs — fully searchable output
Text and data extraction from scans into Word, Excel, CSV or your system
Consistent file naming and indexing to your convention
De-skew, clean-up and page-order correction on existing scans
Book-scan and large-batch image processing into clean searchable PDFs
Bulk processing of scanned archives — thousands of images OCR'd and organised
Searchable PDF, PDF/A archival output, and structured data delivery

We work to recognised industry standards, including U.S. National Archives digitisation standards, the ISO 19264 image-quality standard. That is why our files behave correctly in every reader, printer and compliance review they meet.

Most clients find us after comparing freelance marketplaces, local consultants, and in-house options — what they keep is the combination: expert-level digitization & ocr with fixed quotes, a managed QA process, and delivery into US, UK, and Australian time zones.

Do you scan physical paper documents?

No — we work with digital files only. We process scans and image PDFs you already have: OCR, data capture, indexing and organisation. If your documents are still on paper, a local scanning bureau or copy shop can scan them to PDF, then we handle everything after that. This keeps your original documents in your hands and your costs down.

What do I need to send you?

Digital files: scanned PDFs, image files (JPG, TIFF, PNG) or image-only PDFs. Send a sample first and we'll confirm the OCR quality you can expect and give a fixed per-page quote before any bulk work.

Can you process large scanned archives?

Yes. Scanned archives, book scans and bulk image batches are core work — we de-skew and clean pages, OCR them into fully searchable PDFs, split or merge volumes, and index everything to your convention, delivered in scheduled batches.

What accuracy can I expect from OCR?

On clean scans, modern OCR is highly accurate. We verify anything below a confidence threshold by hand, so the searchable text you receive matches the source. Poor-quality scans need more manual checking, which we flag transparently in the quote.