Document Digitisation & OCR Services (Digital Files) in Cardiff

A drive full of image-only scans is a liability: unsearchable, unshareable, and hard to work with. We turn those scans into fully searchable PDFs and structured data — OCR applied, files consistently named, indexed by the fields that matter, and organised into a folder structure your team can use. We work with digital files you already have. You send the scans or image PDFs over a secure link; we handle the OCR, verification, indexing and delivery. We do not scan physical paper — if your documents are still on paper, a local scanning bureau can produce the scans, and we take it from there.

Cardiff public sector bodies and their suppliers need bilingual and accessible documents that satisfy Welsh public sector accessibility duties.

We deliver remotely, so Cardiff clients get specialist output without local agency pricing. Work sent at the end of your day is often back before you start the next one. Every job is quoted fixed up front. The assigned team produces it, and a second person checks it before delivery.

To hire digitisation & ocr help — or to find a specialist you can trust with confidential documents — Cardiff businesses usually weigh three options: digitisation & ocr experts like us, an independent consultant, or a freelancer marketplace. This is the middle path they land on. You get expert-level work, with the accountability of a managed team behind it. Searching for document digitisation services near you? Remote delivery covers it. Businesses in Cardiff and across Wales work with us on their own schedule, in their own time zone.

What's included

• OCR on scanned documents and image-only PDFs — fully searchable output
• Text and data extraction from scans into Word, Excel, CSV or your system
• Consistent file naming and indexing to your convention
• De-skew, clean-up and page-order correction on existing scans
• Book-scan and large-batch image processing into clean searchable PDFs
• Bulk processing of scanned archives — thousands of images OCR'd and organised
• Searchable PDF, PDF/A archival output, and structured data delivery

OCR processing of your scanned files is priced per page. Data capture — pulling fields into a spreadsheet or database — is quoted per document type. Bulk batches get volume pricing from around 500 pages. Poor-quality scans and handwriting add manual checking time, and we flag that in the quote rather than after. Pricing covers work on the digital files you supply.

Every Cardiff project gets a written fixed quote before work starts — send a sample through the project form and you'll have your exact cost within one business day.